It’s time to kick off the election process for club officers and directors for the coming Rotary year (beginning July 1).  Your club bylaws require that a least four officers plus directors for the coming year be elected no later than December 31.  Those officers are president, president-elect (to follow the elected president), secretary and treasurer.  Excerpts from the relevant section of the Standard Club Bylaws are at the end of this article. 

Start right away – you need time to assemble a nominating committee, confirm with possible nominees their willingness to serve, present a slate of candidates at a meeting and publish the slate in a bulletin — all at least one month before the election at a meeting (in December.)

An effective Rotary club has its president line in place for at least 2 years in the future, so it’s important to not only elect a president for the coming year, but also a president-elect. 

An effective Rotary club also has a Board rotation/replacement process in place.  Depending on Board terms (2 or 3 years), some number of seats need to be replaced every year.  A Board position is a good way to get an emerging leader up to speed on the workings of the club. 

The president, immediate past president, president-elect, secretary, and treasurer are automatically members of the Board. 

IMPORTANT:  The nomination process, securing commitments from those nominated and the election process are all responsibilities of the Board of Directors — it’s not the incoming president’s responsibility to fill any of these positions.  The president is responsible only for securing committee chairs. 

Excerpts from Recommended Rotary Club Bylaws: 

Article 2 Board The governing body of this club is its board of directors, consisting of, at a minimum, the president, immediate past president, president-elect, secretary, and treasurer.

Article 3 Elections and Terms of Office Section 1 — One month before elections, members nominate candidates for president, vice president, secretary, treasurer, and any open director positions. The nominations may be presented by a nominating committee, by members from the floor, or both.

Article 5 Meetings Section 1 — An annual meeting of this club is held no later than 31 December to elect the officers and directors who will serve for the next Rotary year.